Solution To The Two Public Office In Kass Document Management System

How do you manage files in your computer? I'm afraid one thousand people will have one thousand ways of management.

For individuals, they may satisfy their personal habits and preferences as much as possible, but for a company, if there is no uniform and standardized management, it will inevitably lead to poor information pmission and inefficient use of documents.

This paper will discuss some problems of enterprise file storage from the aspect of file storage and the solution of the two public office of China Communications.

The business scope of the Second Highway Engineering Bureau Limited (referred to as the two public pport bureau) is mainly based on Luqiao construction and construction design, with over 8000 management and technical backbone.

Project management based on "project" is a project that may span several years. The project documents are numerous from the management and technical personnel from various departments.

There are many documents and scattered storage and other reasons, resulting in great inconvenience to the two public offices of the China Communications Corporation.

The storage problems caused by massive files are various, and the reasons are different.

If a company lacks unified and standardized file management system, there will be various kinds of file storage methods.

In the same project group, the storage mode of two different personnel is also different.

For example, someone will set the folder according to the file attributes: design drawings, technical parameters, construction process, etc., while another person will divide the folder categories according to the time: 2015.12015.2 and so on.

For file creators, it is the most common way to create separate folders according to personal preferences.

But for managers, this undoubtedly exacerbates the difficulty of project document management.

When managers are hovering between the "design drawings" and "2015.1" two folders, efficiency has been reduced.

When the project is completed and archived, managers can not distinguish between what is important and what is temporary.

The continuous pursuit of technological innovation is the foundation for the development of the two public relations Bureau. If there is no accumulation and learning of historical data, innovation will become a root without a root.

What's more, these documents are basically scattered in individual computers.

When the project is completed, the project team is disbanded.

The design drawings, technical data, construction records and other documents about the project may be collected and archived by the managers, and may be forgotten in the personal computer hard disk.

Even though these data are preserved, they are stored in separate servers of various branches, and can not be learned and shared by the entire company as experience data.

For the two companies of the China Communications Corporation, Duan Genjing, a large tree, is composed of various branches and projects.

If it can not continue to pport nutrients upward to the company, it will undoubtedly be very unfavorable for the development of the company.

Therefore, the two public office of the China Communications Office found the network and found Kass.

The choice starts not just because the Kass system is safe and easy to use, but also has a comprehensive function. What's more important is the accumulation and development of the network in the field of document management in the past ten years.

The two party Bureau of China Communications believes that such an enterprise with experience and technological development deserves the trust and cooperation of the company.

The two party office of the China Association for pportation and pportation has enabled the Internet to appreciate the profound technological accumulation and development of the top Chinese enterprises in Luqiao. It also laments the success of China's construction technology. It also makes us more firm in its mission and provides the most advanced and scientific document management solutions for more Chinese enterprises, so that "Chinese wisdom" is continuously accumulated and passed down.

Beginning with the preliminary research and analysis of the system, the network has tailored a detailed and scientific document management solution for the two public relations Bureau.

Take Kass

The system is based on the establishment of a unified file storage platform for the two public office of China Communications.

The system is based on the unified server of the headquarters, and all branches, departments and projects can access the system without any geographical restrictions through web browsers.

Users can put all kinds of important administrative documents, design drawings, and design documents that need to be retained.

The Kass system, which is uploaded uniformly, avoids the loss and omission of files.

The Kass system can extend to every member of the two public office in an undifferentiated way, so that everyone can become the nutrient delivery point of the company and enjoy the pleasure of knowledge sharing.

At the same time, the Kass system also meets the office requirements of the two public office projects scattered in China and the construction sites are not fixed.

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After investigating the status of document management in the two public bureaus, the network helped establish a unified document management system within the company.

According to the organizational structure of the two public relations Bureau and the requirements of user roles, the corresponding folder storage directory is set up so that each file can be placed in the designated location of the system.

In this way, it not only facilitates managers to manage all kinds of documents of the company in an orderly way, but also provides convenience for users to find and use them.

At the same time, Kass system provides multi-dimensional file classification and retrieval function.

Users can not only find the corresponding documents in the "-XX project of the two public office -XX branch", but also quickly locate the relevant documents according to the classification of documents, such as "contract", "drawing", "accounts" and so on, so that the file management is orderly and clear at a glance.

8000+'s system users, with TB records of documents, search must be a very important link.

The powerful search engine of Kass system perfectly solves the problem of "where to go" and "how to find".

By remembering any relevant information such as the file name, creator, modifier, creation time, modification time, file type, fuzzy key and so on, all files can be quickly and accurately positioned to the required files, thus greatly improving the efficiency of file search.

File storage is not just "finding a server and hard disk to store". It involves many management ideas and personal preferences.

Under the standard file management system, creating the most scientific and easiest way of document management is the solution that the network continuously provides for Chinese enterprises.

Start with your choice and immediately experience the ultimate way of managing corporate documents.