Three Major Functional Characteristics Of Enterprise Document Management System

Document management system has three main characteristics for enterprise document management and sharing: document management system characteristics, document centralized storage and security management, document security and document non-proliferation.

1. document management system characteristics

Centralized storage management. All kinds of documents are uniformly stored and invoked.

Powerful mechanism for authorization based on group and role.

Convenient document classification and retrieval mechanism.

Custom classification metadata, powerful full-text search and classified search.

.

Quick operation, online document editing, online document preview.

Provide version control, integration document workflow management approval mechanism.

Document versioning and check-in / check-out ensure the uniqueness of various document modifications.

Complete system report and log

2. centralized storage and security management of documents

Users can only access the authorized documents through the interface provided by the system.

The system can track and record any operation of users in the system.

The system can control all the permissions for documents, such as downloading, previewing, printing, e-mail, editing properties, etc., and can set the expiration date of permissions.

The document is centrally stored on the system server and can be further protected by encrypting or confusing the filename.

Three

Security and document non proliferation

Restrict the local preservation of documents.

Restrict copy, paste, print.

Limited screenshots and other screen recording software.

Keyboard control