Personnel File Management System

The personnel file management of enterprises mainly consists of two parts. file management And archives utilization.

The basic contents of personnel file keeping system

Its basic contents include 5 parts: material filing system, verification system, security system, and statistical system.

　 1. filing system

The general procedure of archiving is to identify the material first and see if it meets the requirements of archiving. Secondly, according to the attributes and contents of the material, determine the specific location of its archiving; secondly, add the material name and related contents to the catalogue; finally, put the new material into the file.

　 2. verification system

It includes checking the personnel files and checking the environment of personnel records.

　　 Three Security and confidentiality system

The specific requirements are as follows:

(1) in the larger enterprises, a special person is usually responsible for the custody of archives, and all necessary archiving equipment should be made available.

(2) the storehouse is equipped with the necessary fireproof and moistureproof equipment.

(3) keep the warehouse and filing cabinet clean, and do not allow the storage of irrelevant articles.

(4) no one can bring personnel files to public places without authorization.

(5) unrelated personnel must not enter the storeroom; no smoking is strictly prohibited.

(6) turn off the lights and close the doors when you leave.

　 4. statistical system

　　 Personnel files The main contents of the statistics are as follows:

(1) the number of personnel files.

(2) personnel files and materials are collected and supplemented.

(3) archival arrangement.

(4) file keeping.

(5) utilization.

(6) warehouse equipment.

(7) personnel files personnel.

　 5. delivery system

The transfer system is about the transfer and delivery of archives. The general procedure is as follows:

(1) take out the files that should be transferred.

(2) write off the file ledger.

(3) fill in the notice of transmitting personnel files.

(4) packing and sealing according to the dispatch requirements.