How To Manage Archives?

First,

(1) general provisions

Article 1. According to the "filing and filing regulations for posts and Telecommunications documents", the Ministry of Posts and telecommunications shall be strengthened.

The second archived documents and materials must be filed annually. All kinds of documents and materials that have the value of preservation formed in the work activities of the unit should be filed in accordance with the regulations of this system.

Third article

(two) collection and management of documentary materials

Fourth, we must adhere to the system of collecting and managing documents and materials.

All departments should designate special (Part-time) clerical staff to manage the documents and materials of their departments and remain relatively stable.

Personnel change should be informed of record room timely.

Fifth, the official documents issued by the company (including the final and two printpieces and attachments, requests for approval, and forwarded documents containing the originals) shall be uniformly collected and managed by the office.

Sixth pieces of work are handled by several departments. The document materials formed in the work activities are collected by the organizer.

The conference documents are collected by the organizer of the conference.

1. when the staff members of the company go out for study, investigation, investigation and study, and participate in meetings such as meetings held by the higher authorities, when reporting travel expenses, they must file the main documents of the conference to the record room and sign the approval of the record room.

2. the company convenes a meeting. The conference organizer designate the special person to file the conference materials and audio-visual archives to the record room. After signing the approval, the finance department will only give the meeting fee.

The responsibilities of the seventh departments are:

1. understand the work of the Department, grasp the filing scope of the documents and materials in the Department, and collect and manage the documents and materials of this department.

2. conscientiously carry out the usual filing system, collect the documents and materials in a timely manner, and file the archiving documents and materials before March each year.

3. when borrowing documents, the contractors should actively provide services for them, and do the registration procedures for temporary borrowing documents.

(three) filing Scope [HT]

Eighth important conference materials, including conference notices, reports, resolutions, summaries, leaders' speeches, typical speeches, briefing sessions, minutes of meetings, etc.

Ninth documents, such as decisions, resolutions, directives, orders, regulations, regulations and plans related to the company sent by the higher authorities.

The tenth official document issued by the company is related to the relevant units.

Eleventh, the company's instructions and the approval of the higher authorities.

The twelfth report and summary of our company's main functions.

Thirteenth the company's various work plans, summary, report, request, reply, meeting minutes, statistical reports and briefings.

Fourteenth work materials for letters and visits.

Article 1. Documents and agreements signed by the company with the relevant units.

The documents and materials for the appointment and removal of cadres and the documents and materials concerning the encouragement and punishment of employees.

Seventeenth documents and materials on labor, wages and welfare of our company.

Eighteenth the company's history, memorabilia, and newspaper clippings, photos, tapes, videos, etc. that reflect our company's important activities.

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(four) return normally

Nineteenth departments should establish and improve the system of returning books normally.

The documents that are processed or stored are centralized and maintained by special (concurrent) documents.

The twentieth departments shall compile the "category of files" for the use of normal documents and materials in accordance with the business scope of the Department and the tasks of that year.

The terms of the file category must be concise and precise, with the provision number.

The twenty-first official contractors shall complete the collection and collection of documents and materials that have been completed or approved by the leaders in a timely manner, and arrange them to be sent to the departments for special (concurrent) posts.

The twenty-second specialized (concurrent) clerks should promptly put the documents and materials that have been returned to the book in accordance with the provisions of the "file category", and put them in the usual preservation file folder.

(five) filing (file quality requirements) HT

The twenty-third is to standardize the filing system and ensure the quality of the files. The filing work is carried out by the part-time archivists in the relevant departments, and the clerical archivists of the record room are responsible for generating papers and cataloging.

The general requirements for the quality of the twenty-fourth files are: following the rules and characteristics of the documents, maintaining the organic links between the documents, and distinguishing the different values, so that they can be easily kept and utilized.

The twenty-fifth archived documents and materials should be complete and complete.

Twenty-sixth, in the archival documents, each document should be set up together with the same document, such as the positive part and the attachment, the seal and the final manuscript, the request and the reply, the forwarding document, and the original document and the various documents.

Twenty-seventh documents of different years are generally not allowed to be placed together, but the annual request and reply are placed in duplicate papers in the year. If there is no duplicate, they should be placed in the requesting year; the plan for the year should be placed in the first year; the annual summary should be placed in the last year; the document for the inter annual meeting will be held in the opening year of the conference, and the filing of other documents will be carried out in accordance with relevant regulations.

The materials in the twenty-eighth volumes should be arranged in different situations. The inseparable documents should be arranged in sequence, that is, before the reply is requested, after the request is made, the attachment is in the front, the attachment is in the back; the printed document is in advance; the other documents and materials should be closely linked and arranged in a systematic way according to their forming rules or characteristics.

In the twenty-ninth volumes, the number of documents should be compiled in sequence.

The binding files should be printed on the upper left corner of the right upper corner of each page with text.

Thirtieth permanent, long-term and short-term files must be completed in a prescribed format.

The words should be neat.

The volume directory is placed in the header.

Thirty-first descriptions of the documents in the volume should be filled in the reference form by item.

If there are no circumstances to explain, the names and periods of the establishment and the inspectors should also be filled to indicate responsibility.

The reference form should be placed at the end of the volume.

The cover of thirty-second cases should be written in brush or pen by item, and the handwriting should be neat and clear.

The format of the binding and the various parts of the files of the third three files:

File binding.

Before binding, the material in the coil should be removed from the metal. The damaged documents and materials should be mounted on the basis of the papered technical requirements. The handwriting should be copied and copied with the original document. The file should be bound by three holes, one end and one end.

The format of each part of the thirty-fourth files is: the soft cover (including the contents of the files in the volume). A document is enclosed on the back of the document (including the reference form). It is loaded into the volume box in order of file number and kept in the filing cabinet.

The thirty-fifth system has been implemented since the date of issuance.