How Should Business Travel Strategy Be Managed?

For most enterprises in the whole country, regions or the whole world, business travel is crucial to their development.

In different parts of the world, face-to-face communication and communication are often needed, and business travel enables such exchanges to be realized, so that enterprises can get more business opportunities, establish important cooperative relations and ensure the smooth development of new businesses.

Therefore, enterprises should manage business trips as the other controllable costs of managing enterprises.

The brigade and related entertainment activities have been included in the plan and budget has been carried out. The effect of strategic management will be able to achieve twice the result with half the effort and save costs.

To achieve effective travel management, a professional travel management company is needed to help manage because they understand your unusual travel patterns and needs.

Working closely with a professional travel management company and following the following four elements in travel management, you may win more time and save a lot of costs.

　　進一步完善企業差旅體系，如“需求管理”

Minimize air travel costs

Get the best price for hotel reservation as far as possible.

Ensuring personal safety of business travelers

　　1、 進一步完善企業差旅體系

The overall efficiency of enterprise travel is largely determined by corporate culture.

Employees are concerned about when and where to take their flights, and which airline they will choose to stay in.

All these factors will ultimately affect the cost efficiency of the entire travel schedule.

In business travel, it is very important to adopt a consistent and centralized management method through advocating healthy corporate culture, which can reduce many unnecessary expenses.

By asking your travel management company the lowest and most appropriate fare, it is also known as the best fare of the day.

"Demand management" is a method of holistic analysis. It not only concerns corporate culture, but also considers the necessity, frequency and price of travel.

By using the method of "demand management", we can further improve the level of travel management through the following ways.

Assess the company's general business trips and work with professional travel management companies to identify projects that can reduce expenses.

Consider the factors you are most concerned about, provide your employees with efficient, flexible, safe business trips, or seek the lowest cost of travel.

Draw up a centralized travel policy so that everyone can follow the rules and get the most competitive price through stronger negotiation and purchasing power.

Ensure that your employees are able to follow this policy.

All booking work through a professional travel management company helps to keep compliance with travel policies and long-term cost savings.

      2、 最大化減少空中旅行成本

The travel expenses of enterprises are mainly used for air travel.

You can optimize the cost efficiency of a company's air travel through a series of strategies, including:

When the company booked a ticket, the lowest and most appropriate fare through your travel management company is also known as the best fare of the day.

Make reservations as early as possible.

Take the analysis of travel as a part of the travel policy to see if you can book a more cost-effective trip (for example, choosing the economy class for domestic travel, rewarding at the right time, and replacing the first class with common class).

)

For short distance flights, you can consider choosing a lower price model.

Some of your employees may not make reservations in accordance with such regulations, which also requires prior consideration and relevant preventive measures.

　　3、 盡可能獲得酒店預訂的最優價格

In addition to air travel, a larger proportion of the travel expenses budget of enterprises is the opening of hotel accommodation.

Yes.

Your business travel management consultant can help you optimize the existing hotel reservation plan, thereby saving more cost.

For example:

The number of budget rooms is a strong bargaining chip for negotiating prices.

To investigate the employees' destinations, consider all the factors, and see if there is more cost-effective choice under the same convenience, and make a final decision.

The total cost of accommodation is discussed with the other party, including value-added services provided by the company (such as long-distance calls, food and beverages, laundry services, etc.), which saves part of the total increase in travel expenses.

Monitor the implementation of the hotel reservation plan according to whether the cost control is abnormal.

Collect some data compared with the same period last year, including the statistical report on the average consumption level of cities.

Based on the agreement price between the company and the hotel, we will find a comparable scale in the market to ensure that your price is very competitive under the current market conditions.

If it is found that the price signed by the company and the agreement hotel is not competitive, it can be suggested that the two sides negotiate again.

Based on the hotel's in-depth understanding and rich experience in the industry, put forward professional suggestions.

Write an easy to use hotel directory and label the company's hotel reservation plan.

Confirm the agreement price between the company and the hotel has been entered into the reservation system of the hotel, and ensure that the online booking is equally accurate and feasible.

If possible, submit all hotel reservation plans to your professional travel management consultant to negotiate for the lowest price.

Risk management plan is an important part of ensuring the safety of travelers.

Your travel consultant can help you focus on those who are traveling or planning to travel.

At least the following steps should be taken:

Ensure that the most important travel policy is applicable and have provided the traveler's information to your business consultant.

All the booking work is completed through a professional travel consultant, and the company will follow the travel policy, so that once an emergency occurs, the traveller can be placed quickly.

Insurance for your travellers.

Before your travellers set out, give advice on their health matters, such as vaccination, taking some preventive drugs, etc.

Before every business trip, make a judgement of potential danger.

Before departure, make sure that all visa, passport and currency exchange procedures are well prepared.

Editor: vivi