What Are The Requirements For Attachments In Official Documents?

"Regulations on the handling of official documents in party and government organs" stipulates that annexes are the explanations, supplements or reference materials of the official documents, and the body is the main body of official documents, which is used to express the contents of official documents.

As can be seen from the above provisions, the annexes and the text have strict boundaries.

In practice, we need to focus on the following points:

First, distinguish between the text and the text.

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When issuing, forwarding, and forwarding documents, it is necessary to use notification languages.

The notice is mainly used to print and publish the official documents which can not be written separately by the organization. The forwarding notice is mainly used for forwarding the official documents of the higher authorities, the same level organs and the non subordinate organs. The notification of the pfer is mainly used for the approval of the higher authorities and the forwarding of the official documents of the lower level organs.

It can be seen that the documents issued, forwarded, forwarded, and printed together with the notice of issuance, forwarding and forwarding are a main document instead of an annex.

In the text, documents such as submitted, submitted and so on have been written, and have been specified in the title without attachments.

For example, the report on the work summary submitted by the office in 2015 is not an annex to the 2015 work summary.

The two is to standardize the annotation of the attachment.

The annex is the order number and the name of the document attachment.

In the specific operation, there will be the situation of non-standard labeling.

When a party committee of a county sends a document, it is noted that the following documents are attached to the annex, including "appendix", "3 annexes" and "annexes".

The text reads "(annex attached)", which are not standardized.

The official document format of the party and government organs (GB/T 9704 - 2012) stipulates that if there are attachments, the following words are listed in the text: "empty", "left" and "empty" two words, two words, "annex", and full name colon and appendix name.

If there are multiple attachments, use the Arabia numeral annotation appendix order number (for example, "appendix: 1. x x x *"); appendix name does not add.

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If the appendix name is long enough to be returned, it should be aligned with the first name of the appendix of the previous line.

Three, efforts should be made to reduce the number of Posts and change the style of writing.

To streamline documents, we should not only strictly control the quantity of documents, but also strictly control the length of documents.

Therefore, when examining the official documents, we should pay attention to the phenomenon of excessive length of documents and duplication of documents. We should abide by the duty of checking and dare to put forward audit opinions.

A letter from the reader mentioned that "the issuance of the special meeting minutes and work reports will be issued as attachments to the document again."

The author believes that in order to streamline the document and facilitate the better understanding and implementation of the document, the document must be appropriately quoted in the document if necessary, reiterated that it should not be printed as Annex I.