The Reform Of Document Management Is Coming Quietly.

Whether a company is going through the ups and downs, it is still a big company that is still in its early stage.

They all have unique documents of their own businesses.

These documents may be customer resources, may be technical information, and may be employee information, financial statements and so on.

These are the assets of each enterprise, document assets.

However, how do we keep these assets? Twenty years ago, the development of electronic information technology is still at an early stage, and the information material is mainly made of paper carrier, most of which are printed and handwritten.

Information classification, search, filing and so on fully rely on human resources management. A large number of information enterprises need dozens of information administrators.

Subsequently, some methods of information management, such as forms specially designed for management, are summarized.

But the main way of information management is still manual processing based on text, form and other paper medium.

Data processing is heavy and easy to make mistakes. Because of the large number of data, it is easy to lose and is difficult to find.

Ten years ago, with the popularity of computers, most enterprises began to use computers to store the information of their units, and ushered in the first major reform of document management.

At that time, people thought that document storage had reached its peak.

It is considered that the company's document assets can be best protected and inherited.

Later, there were still many problems in use.

In the process of enterprise management, employee turnover and important documents related to the company often appear to be duplicated, deleted and leaked.

When a computer is damaged or infected with a virus.

There is no data in the computer.

Hundreds of thousands of employees in the enterprise operate on documents at all times, and what documents each employee has done can not be recorded at all times.

It was ten years later.

On the protection of document assets, the reform time is coming, and the document management system is published.

In order to understand the document management system in detail, Xiaobian visited the science and technology software (Beijing) Limited company.

So that E6 collaborative document management system as an example, to give you a brief explanation.

First,

The centralized storage function sets up a massive document storage platform for the unit to achieve unified document sharing.

Do not worry that data scattered on each computer will be lost and missing.

Moreover, the B/S framework is used to build a secure network environment for enterprises, and information can be easily and safely shared inside and outside.

Support LAN, Internet access, cross regional office, remote collaboration and easy control.

Second, precise permission management function, the office computer of the enterprise, is not defenseless to the internal staff, also cannot prevent.

The fact also proves that 70% of the leakage accidents are caused by internal staff.

Combined with the daily office characteristics of enterprises, the team has developed the right management function.

The so-called rights management, in a unified management platform, can set different permissions for different personnel, such as browsing, editing, downloading, copying, and deleting.

Such operations are done through permissions, which reduce the visibility of confidential documents within the company, avoid employees copying important information at random, and realize the safety management of enterprise documents.

Third, fast full-text search function E6 full-text search and advanced search engine can quickly find the required files from massive data.

The speed of ordinary search is much faster than that of windows.

Millisecond level search saves several times of search time.

And support the two modes of fuzzy search and precision search.

Advanced search function supports multi-dimensional search, such as: text, file name, number, etc.

Fourth, the practical advanced operation function, in the E6 collaborative document management system, can create, read and edit Office files directly in the system browser. There is no need to change any existing operation habits, no need to download or install software.

The advanced operation function enables all documents that can be opened on the machine to support online reading and online editing.

Fifth. Efficient collaborative office function system supports borrowing and management of public documents and personal documents, and controls user access rights in the process of lending.

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Users will receive instant message notification from the system.

The system supports automatic recovery of documents borrowed from time.

And users can subscribe to the directory.

When a document changes in the directory, the system automatically sends instant messaging subscribers.

At the same time, you can subscribe to the relevant reminder documents. After the specified date, the system automatically sends instant messages and reminders.

Instant messaging, SMS.

Moreover, E6 supports message sending between one to one or one to many users, and supports sending messages and SMS directly to departments.

Instant messaging and short message functions achieve timely and accurate pmission of internal information.

Sixth, flexible personnel management function. In the organizational structure, we can create corresponding departments and personnel according to the actual needs of the company, and support the batch import of users and posts. We can set up jobs and roles for users.

E6 provides four roles of system administrator, backstage administrator, user administrator and process administrator. It can customize posts and roles for users in the organizational structure according to the actual needs of the company, and authorize users to perform corresponding operations through roles and positions.

Seventh, the unique automatic processing function has been developed by experts.

The rule application function has been developed.

The system supports setting rules for the directory, specifying actions, conditions and operations. When the action triggers meets the set conditions, the system automatically executes the operation of rules, which can quickly archive the files intelligently and automate the process management, enabling the enterprises to truly realize automatic office.

There are many functions in document management system, such as:

The process audit and so on, the small editor will not be described one by one.

Interested friends can consult with the relevant companies of Beijing science and Technology Software Co., Ltd. to make a deeper understanding.

In this era of rapid development,

The wheels of technology are running fast.

Abandoned by the times, hundreds of thousands of companies have been crushed by the wheels of technology.

Some of these enterprises have been destroyed and some are dying on the road to extinction.

The consequences of disconnection from this era of technology and information are very serious.

Don't be the first out.

Are you still worried about the difficulty of storing documents? Do you still rely on pfer files to work together? Are you still sharing resources by sharing disk? Are you still worried about the leakage of enterprise document assets? Then you are already out.