7 Etiquette Techniques For Sending And Receiving Instant Messages In Offices

Before you contact someone through an instant message, ask people what kind of communication they like -- phone, e-mail or instant messaging.

"Some colleagues may feel that instant messaging is very practical, and some people may think it's distracting and annoying," said etiquette expert Thomas Farley, a columnist of the etiquette website WhatMannersMost. ThomasFarley

Instant messaging is not suitable for spreading deep thoughts.

The advantage of instant messaging is that it saves time quickly.

And its disadvantage is to make our communication relaxed, "said Diana, DianeGottsman of all Texas parliamentary schools.

You can completely set your own.

Avoid being angry with someone who has been disturbed or alienating someone from neglecting instant messages.

"Set your instant messaging status according to your work schedule on that day - automatic message reply" not in the seat "or" busy "will let the person who knows the message know that you can not proceed immediately.

"Said Farley.

It is very important to use the same syntax and punctuation used in your e-mail.

"Occasionally using abbreviations is fine, but please don't use oral style or silly expression in your work," Guzman said.

You will not talk about your work by phone.

I heard what happened.

Farley suggested that this principle should be followed completely when using instant messages.

Others can easily see what you are saying from behind you, and chances are you will inadvertently send the message to the wrong person.

Instant messaging can be delivered immediately, but it does not mean that you can receive a reply immediately.

"If you don't receive an instant message, don't send provocative news like" Hey, "maybe you are smiling when you send the message, but the other person can't see your expression. It's very likely that your tone is negative," Guzman said.

Fighting through instant messages or e-mail will leave too much misunderstanding.

"If you receive negative feedback or rude news at work, you are advised to immediately communicate face-to-face (via Skype) or call each other.

Because it's easier to distinguish body language from pronunciation and intonation, which can ultimately resolve or resolve conflicts, "Guzman said.