Top 10 Killer Of Enterprise Document Efficiency

The above problems often result in waste of time, communication difficulties and hidden dangers, which lead to difficulties in enterprise management, reduced profits, high cost of paper resources and delays in work progress, which affect the healthy development of enterprises.

The "ten killer" in management.

Information Executioner

enterprise

Scattered storage in dozens of even hundreds of computers, data backup is almost impossible to achieve, when there is a system hard disk damage or infection of the virus, leading to a large number of important data loss, resulting in huge losses.

When the internal computer is paralyzed, many important documents are attacked. Some viruses will upload confidential files to the Internet. When the hard disk is damaged, the damaged data can not be recovered. These situations will bring huge and irreversible losses to the enterprise.

silent assassin

As everyone knows,

Employee turnover and job change are very common. The important documents related to the company often appear to be duplicated, deleted and leaked, which directly bring irreparable damage to the company.

Domestic and foreign media often report on theft of internal confidential data. The survey found that 85% of the staff can easily download these "competitive" information and information, and 78% of the information is leaked from inside the enterprise.

After leaving the company, the company will take away the company's confidential documents and sell it to the competitors at a high price. The serious situation may cause a direct loss of up to tens of millions of dollars to the enterprise, and the indirect loss is not measurable.

Shadow legend

With the continuous growth and development of enterprises, the number of documents has increased by ten times or even a hundredfold. Over the years, finding a document quickly and accurately is extremely difficult and almost impossible.

Wasting time in search and human resources are immeasurable.

In the enterprise management, it is often necessary to mobilize all employees to search for a document long ago, which not only wastes a lot of manpower and time costs, but also leads to the loss of tens of millions of businesses.

Each person wastes about 20 minutes in search every day. According to the calculation, every person has 11 days every year, and dozens of people and hundreds of people make up for the waste of tens or millions of dollars, which is very bad for the healthy development of enterprises.

Broken maniac

Paper documents are extremely difficult to store. They not only occupy a lot of space, but also cause irreparable damage easily, and can not be retrieved at all. Any problems in any link will bring about irreparable losses.

Many enterprises are still at the stage of managing paper documents. They often accumulate year by year, with large amounts of documents, and many of them are rotten and mouldy. They can not see clearly the handwriting on the top, causing the loss of information in the past, and reinvesting in cost research.

Because they can not be retrieved, they can only be searched one by one, causing a lot of time and material waste.

It brings great trouble to enterprises.

Confusing ghost

In the course of the operation of an enterprise, a large number of documents are often generated. Every document has to be pmitted repeatedly by a large number of staff every day, including important documents such as contracts, quotations, plans and so on.

The document data is not classified, and the contract has been misused when signing the contract. In the process of production, the original production design manuscript is regarded as the latest design manuscript, then the production is reproduced, the wrong batch production is abandoned, a large amount of production materials are wasted, and the delivery period of the goods is delayed; these conditions often lead to the enterprise profit not to rise and fall, and make the enterprise suffer huge economic losses.

Channel Sniper

There are dozens or even hundreds of departments and branches in the enterprise, and the number of employees is even larger. Employees are unable to get the required documents in time, so communication and sharing are even more difficult.

The phenomenon of information reception lag is common.

With the expansion of the company scale, the circulation of documents between various departments and branches and head offices is slow, and the form of official document pfer through attachments is trivial and inefficient.

Document retrieval and electronic file management are very difficult and become the bottleneck of enterprise information management.

File shot

With the volume of documents multiplying, more and more documents are scattered in dozens of computers to hundreds of computers. It is impossible to achieve centralized management of all documents.

Because there is no uniform document management platform, the files in the enterprise are complicated, and documents are scattered in different computers. File management is very difficult, and it is very easy to lose important documents.

It is difficult to manage the projects jointly, and the time and energy spent in the consultation meetings are too much, resulting in the extremely low efficiency of the overall office.

It has become the focus of document management in most enterprises.

Process bomber

Every day, there are ten to hundreds of documents to be approved and pferred by enterprises. They can only look for approvals one by one. It often takes months to complete the whole process.

According to the relevant survey results, the cost of enterprise remote management and file pfer accounts for about 10% of the total cost. The process of file pfer is very complicated and inefficient, which affects the work process and brings unnecessary waste of time and cost to enterprises.

Low efficiency has become a common problem for enterprises.

Trail scavenger

The work of an enterprise can not be separated from documents. Hundreds of employees operate on documents at all times. Each employee has no record of which documents have been done, and the responsibility is mutual evasive after work mistakes.

The confidential documents of the company are being tampered with by malicious means, but it is not clear who will do the queries. The staff members are jealous of each other and shirk their responsibilities and affect the internal unity of the company. Sometimes important contents are deleted by mistake, and can not be restored to the previous version, resulting in the loss of important information, and the waste of manpower and time will be wasted in redrafting, which will bring huge economic losses to the company.

Stand up swordsman

Enterprise documents are accumulated by thousands of adults, so it is impossible to carry out uniform numbers and standardized management of all documents. Important documents such as contracts, personnel files, etc. often appear numbered duplication or errors, resulting in confusion of document misidentification and serious impact on work.

When signing a contract with a customer, due to the confusion of the number of documents, the mistake of changing the customer's contract to the other party not only affects the reputation of the company, but also violates the relevant provisions of the confidentiality obligation in the contract, thus causing the company to suffer economic losses. This phenomenon is very common.