Matters Needing Attention When Using E-Mail To Communicate With Others

　　 One E-mail We should seriously write.

Sending e-mail to others must be carefully conceived and seriously written. In writing e-mail, the following three points must be noted:

(1) theme Be clear

An e-mail has only one theme, and often needs to be noted in front. In this way, the recipient can see the whole e-mail clearly at the sight of it.

(2) language Be fluent

If e-mail is easy to read, the language must be fluent. Try not to write strange characters or variant characters. When referring to data or data, it is better to indicate the source so that the recipient can check it.

(3) the content should be concise.

The time on the Internet is extremely valuable, so the content of e-mail should be concise and short, the better.

2. e-mail should be avoided.

In the information society, everyone's time is precious. If it is not necessary, do not send e-mail to others easily. Generally speaking, it is often necessary to reply to each other immediately after receiving important e-mail from others.

3. e-mail should pay attention to coding.

The problem of coding is something that every e-mail user should pay attention to. Due to the characteristics of Chinese characters and some other reasons, Chinese mainland, Taiwan, Hong Kong and Macao, as well as Chinese in other countries in the world, are currently using different Chinese coding systems. Therefore, when a business person uses the Chinese mainland coding system to send emails to Chinese people living in all other countries and regions except the mainland of China, the Chinese code system adopted by the two sides is different. For convenience, it is likely that only a "heavenly book" composed of random characters will be received.

Therefore, when the business people send e-mail to Chinese in other countries and regions other than the mainland of China, they must also indicate their Chinese coding system in English so as to ensure that they can receive their own e-mails.

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Today, we communicate with our customers. The customers fax the telegraphic spanfer voucher, and do send the telegram to the customer. The customer explains: today only received the financial notification, failed to succeed in telegraphic spanfer. But it has already been operated.

So we stood on the initial negotiation line, but we had a lot of distrust. Customers now agree to all secured spanactions, but also put forward more requests for spanaction time and agreements. We are waiting in a stalemate.

In the two day, we really have problems. The lack of communication with customers, lack of experience and so on are the reasons for the "abortion" of our spanaction.

So warn all friends who want to trade and are trading, in the process of contract, do not need a lot of simple process because of the urgency of the customers, so the sequelae are endless. At the same time, try to standardize the form of documents in order to give customers and themselves reassurance, reassurance and confidence.

Communication is the best way. I believe we will be more prepared to meet the challenge of mutual distrust next time we meet such a client.