Writing Format Of Meeting Minutes For Document Types

　　 Writing format of meeting minutes for document types

I. concepts and characteristics

　　 Minutes of meeting It is based on meeting minutes and conference documents and other related materials. It is a documentary document that reflects the basic situation and spirit of the conference. It is a style of meeting agreed matters and important spirit, and requires the implementation of relevant units. Some need to issue executive minutes, which can be issued in the form of "notice".

The minutes of the meeting have the following characteristics:

(1) comprehensiveness. The minutes of the meeting are formed on the basis of comprehensive analysis and summarization of various materials, participants' speeches and conference briefings. They have the basic characteristics of collation and summary.

(two) guidance. This characteristic contains two meanings: one is the authority of the conference itself; and the two is that the minutes of the meeting reflect the main spirit and decisions of the conference. Therefore, once the minutes are issued, they will be binding on the relevant units and personnel and play the role of directing official documents, such as instructions, decisions or resolutions. The minutes of the meeting can also serve as the basis for the comrades to report to the leaders of the units and convey to the masses.

(three) prepare for examination. Some minutes of meetings are mainly not for implementation, but for reporting upward or downwards, and for inspection when necessary.

Two. Minutes of meetings classification

According to the nature of the meeting, the minutes of the meeting consist of minutes of office meetings, minutes of special conferences, minutes of joint (coordination) meetings, minutes of symposiums, etc.

A summary of office meetings is a summary of meetings and conferences on important, comprehensive work, such as discussion, research and decision. The minutes of the office meetings usually include a summary of the regular office meeting, that is, the minutes of the regular office meetings and the matters to be decided on, and the minutes of the on-site office meetings.

The summary of the special meeting is a summary of the meeting to record the discussion and research of the forum. Its main feature is the combination of the centrality of the topic and the presentation of opinions and opinions. It should not only induce a more centralized and unified understanding, but also induce different views and tendentious opinions to be expressed.

Three. Minutes of meetings Writing method

The minutes are generally divided into two parts. The first part of the conference should generally state the general situation of the meeting, including the time, place, session, organizer, attendance and attendance list, the host, the agenda and the situation of the meeting, as well as the overall evaluation of the meeting. The second part is the central part of the summary, reflecting the main spirit, discussion and deliberations of the conference. According to the nature, scale and issues of the conference, there are roughly the following ways:

(1) centralized summary method. This way of writing is to discuss the basic situation of the conference, discuss the main problems of the study, the understanding and agreement of the participants, including the measures, methods and requirements to solve the problems, and make a general exposition and explanation with the method of general description. This kind of writing is mostly used for convening small conferences, and the problems discussed are centralized and single. The views are unified, easy to carry out, and relatively short. If there are more topics in the conference, it can be divided into two parts.

(two) sub narratives. Convening large or medium-sized meetings or conferences with more topics, generally adopt a method of subparagraph, that is to divide the main contents of the conference into several major problems, and then to label or subheadings, and write them separately. This kind of writing focuses on horizontal analysis, content is relatively comprehensive, the problem is also relatively fine, often including the purpose, meaning, status analysis, as well as objectives, tasks, policies and measures. This summary is generally used for meetings that need comprehensive understanding and in-depth implementation at the grass-roots level.

(three) speech summary method. This way of writing is to sort out typical and representative speeches at the meeting, extract the main points and spiritual essence of the contents, and then divide them according to the sequence of speeches or different contents. Explain 。 This method can reflect the opinions of the participants faithfully. Some of the meeting minutes according to the arrangement of the higher authorities need to know the different opinions of the participants.