Corporate Document Management System

(1) general provisions

The first is to ensure that

The second so-called "instrument" refers to all business books and documents, such as official documents, resolutions, stipulations, contracts, patent licenses, telegrams, books and charts, reference books, etc.

All third instruments are owned and collected by the company, and no individual is allowed to own it.

Fourth, we must strictly guard the secrets of documents.

The fifth instruments are dealt with or dealt with according to the following points:

1. instructions, requests, reports, reports, communications, replies, etc. of all important matters shall be carried out in the form of "documents".

The disposal of all instruments must be based on the principle of "accuracy" and "speed".

2. even in cases of emergency, oral or telephone disposal must be recorded in the form of instruments.

Sixth instruments.

1. the sending, receiving and sending of documents are in principle responsible by the general affairs department of the head office.

2. the document management of a branch or branch, and other rules for the administration of documents.

(two) receipt and dispatch of documents

All seventh letters to the receiving authority are received by the competent department and disposed of according to the following key points:

1. general documents shall be sealed and distributed to all departments.

2. private documents need not be opened and sent directly to the recipient.

3. if there are any errors in the documents sent to the departments, they must be returned to the general affairs department immediately.

(three) handling of documents

The eighth instruments can be classified into the following categories according to their confidentiality.

1. top secret.

An instrument that is extremely important and must not leak information to unrelated personnel.

2. secret.

A document that is important and cannot be disclosed to any unrelated personnel inside and outside the company.