Preparations For Official Reception

Right before reception.

When receiving different guests, their emphasis should be different.

For example, the reception of central leaders should emphasize safety and security; reception of ethnic minority guests should emphasize their respect for their customs and habits; those who receive religious circles should emphasize adherence to the state's religious policies.

1, to understand the situation of guests.

To do a good job in reception, we first need to know about the guests' circumstances, including the purpose and purpose of the visit, the wishes to meet and visit, the route of arrival, the means of pportation, the time of departure, the habits and customs of the guests, the hobbies and taboos of the guests, the duties, sex and nationalities of the guests, and the blood type of the important guests.

2. Determine the reception specifications.

Reception specification is an important part of preparation.

Who receives, escort and receive, and which kind of specifications should be adopted, needs careful determination.

Improper specifications are directly related to reception effect.

The specifications are too high, affecting the daily work; the specification is too low, affecting the relationship between them.

There are generally three forms of reception: one is the reception of Gao Ge, that is, the form of reception which is accompanied by the high duty of visitors.

Senior leaders send general staff to dictate opinions and requests, and the brotherhood units send personnel to discuss important matters. Subordinates report important matters and require high level reception.

The two is the low specification reception, that is to take the form of reception with the low attendance of the year-on-year guests.

The leaders should know the situation, investigate and study, visit the tour group in the field, visit the old cadre's hometown again, or lead the way through the local area, so that they can receive low specifications.

The three is equal reception, that is to take escort and guests duties, the same level of reception.

For important visitors, guests usually receive reciprocal reception when they arrive and leave.

3. Develop reception plan.

Reception requires specific reception plans.

The contents of the plan include: the size of the reception, the size of the reception scale, the level of solemnly, the leaders who come forward, the leaders and officials of the reception parties, whether to speak or not.

The important reception plan should be reported to the relevant leaders for approval.

The foreign affairs reception scheme must also be examined and approved by the foreign affairs department and the leader of the foreign affairs department.

If we want to give flowers, we must advance the implementation of the flower donors. If we speak at the scene, we should notify the relevant personnel to prepare for the speech ahead of time.

4, prepare for reception.

There are many other preparations for the reception, including organizing receptionist, arranging talks, meeting and discussion places, preparing for sightseeing tours, arranging theatrical performances, arranging menu arrangements, security, accommodation, pportation, etc.

The important reception also needs to be well publicizing and reporting. It is necessary to get pictures of the guests ahead of time.