What Accounts Payable?

Accounts payable refer to accounts paid by the enterprise to suppliers for purchasing materials, materials and receiving labor services. Accounts payable are accounts payable by businesses. They deal with invoices, approvals, payments, checks and reconciliation. They can ask when to pay, whether to pay the full amount, or whether cash discount provides decision information. The accounts payable module is fully integrated with purchase module and inventory module.

Accounts payable and accounts receivable are divided into four modules.

1: Invoice Management - - after the invoice is entered, it can verify the storage status of the materials listed on the invoice, check the purchase order materials, calculate the difference between purchase orders and invoices, check the warehousing status of all the purchase orders of the designated invoices, list the relevant checks of the designated invoices, and make out the invoice and invoice adjustment conditions of the designated suppliers.

2: supplier management, providing supplier information for each supplier. Such as currency, payment terms, payment methods, payment banks, credit status, contacts, addresses, etc. In addition, there are various types of transaction information.

3: check management. It can handle multiple payment banks and various payment methods. It can check cheque and re code, check the check with the bank, check the cheque drawn by the designated bank, cancel the check and print the check.

4: account age analysis can be calculated according to the specified number of days expired and the number of days in the future.

Accounts payable management practice

I. flow chart

Signing the purchase contract - receiving notification - ledger - warehousing list - accounting audit system - payment settlement - reconciliation.

Explain:

1., participation in the procurement contract is countersigned.

2. after the goods are transported, the quantity and damage situation is checked by the inspector of the purchasing department. After inspecting the quality according to the standards stipulated by the contract, the quality inspectors shall make the purchase personnel: the receipt notice is confirmed by the accounting signature and sent to the warehouse personnel for warehousing.

The 3. is to register the purchase management ledger when examining the "receipt notice".

4, after the audit is correct, the warehouse personnel will open the "warehousing list", the warehouse owner will check and confirm, and the purchaser will hand over a copy of the "warehousing order" to the purchasing department for reference, and submit it to the accounting audit.

5. After accounting audit is correct, accounting vouchers are produced and records are made on purchasing ledgers.

6, accounting according to enterprise management procedures for payment, settlement.

7. Accounting and purchasing departments regularly check accounts. Handle differences promptly.

Two. Accounts payable management

Accounts payable mainly include: purchase goods or receiving labor services not timely payment, sales returns, etc.

1, document verification, making accounting vouchers;

Document examination: to check the "warehousing receipt" for purchasing goods, accounting and procurement contracts, confirm the amount of the unit price and the true legality of the warehousing quantity; examine the approval status, the amount and the authenticity of the accounts receipts in connection with the acceptance of labor services, combined with the relevant contracts and physical acceptance certificates.

Making accounting vouchers:

For purchases of goods, borrow raw materials, stock items, VAT entries, etc.: Credit: accounts payable.

To receive labor services, borrow: commissioned processing materials - units or individuals, etc., VAT entry, loan: accounts payable.

To receive repairs and repair services, borrow: fixed assets, manufacturing costs, management fees, loans: accounts payable.

To receive other labor services by borrowing management expenses or selling expenses, loans: accounts payable.

Sales returns:

Document verification: Accounting combined with sales contract, audit customer return notice, leader's opinion and "warehousing order", confirm the basis and amount of the account.

Making accounting vouchers: under the circumstances of the payment of the goods, the main business income is borrowed, the scarlet letter is entered, the loan VAT is sold, the scarlet letter is entered, and the "payable account unit" basket is credited.

At the same time, borrow the blue words of "inventory commodities" and borrow the scarlet letter of "main business cost".

2. Accounts payable Analysis Report

3. Accounts payable accounts:

(1) the goods were not paid in time.

(2) sales returns

Three. Accounts payable entry method

Accounts payable are dealt with in two ways:

If the account payable does not contain cash discount, it will be charged at the time when the account is payable.

If there are cash discounts in accounts payable, there are two ways to enter accounts: total price method and net price method.

(1) the total price method. On the basis of the price in the purchased goods and accounts payable vouchers (without deducting the amount of any cash discount).

Net price method. The amount deducted from the maximum amount of cash discount is accounted for according to the price of the purchased goods and accounts payable.