Specification For Use Of Office Equipment

With the application and development of high technology, our office facilities are changing rapidly.

In the past, teletypewriter, typewriter and tape recorder, which we used to exchange information, are increasingly being replaced by electronic data pfer technologies, such as e-mail, electronic data processing, digital reduction, visual pmission, and so on. With it, we have faster computers, larger storage capacity, higher performance super computers, and all kinds of efficient office software.

No matter how sophisticated or advanced these office equipment is, no matter how complicated they are, the basic operation rules are the same.

First, we must clarify the specific uses of each device, familiarise ourselves with its operation procedures, and operate strictly according to the instruction manual.

Second, we must make sure that the special person is responsible for the special management system and strictly prohibit anyone from using it arbitrarily, unless it is allocated to individuals for special purposes or designated public use.

The individual is responsible for the individual, and the designated public is responsible by the user. Only when the responsibility is clearly established to the individual, the liability maintenance and damage compensation system (except normal loss) can be established to ensure the normal use of the equipment and prolong the service life effectively.

Third, pay attention to safety, pay attention to electricity saving, pay attention to hygiene, pay attention to regular maintenance, pay attention to the limit of each use.

In case of failure, the equipment repair operator should be immediately repaired.

If the equipment is to be removed and repaired, special personnel should be escort and monitored until the original equipment is returned to the office, so as to prevent individual repair workers from taking advantage of others to take advantage of others and to replace the original equipment.

Senior secretaries should be very specific about this, so as not to be plotted against others, because there are so many such things.

The best way is to invite two professional repair consultants to consult with each other and give them to Party A for repairs. Party B is requested to escort us on behalf of us without exposing our true identity. We only need to supervise the whole process of Party A's professional inspection in a professional way. The cost is not high and the safety factor is greatly improved.

For those valuable and important office equipment, do not plan to save money and allow them to be repaired. They must be strictly controlled.

Fourth, without the permission of the boss, no one strictly prohibits the use of office equipment, especially for private affairs.

Fifth, the office temperature of the office equipment is 5 to 35 degrees, the relative humidity is 20% to 85%, too low need to use humidifier, too high need to use dehumidifier, put away from the equipment about 5 meters, effectively affect the distance.

Lightning protection or anti static devices should be installed indoors.

The grounding of the power supply is good and the installation is stable.

After the equipment is used, the air should be cooled for more than 15 minutes and covered with a dust cover.

Usually use dry soft cloth to wipe the surface of the equipment, because the office equipment is mostly engineering plastic, easy to absorb dust under the action of static electricity, so dustproof is a regular job.

The higher the precision of modern office equipment, the more sensitive it is to the outside world. Any vibration, impact, unauthorized pressing of functional keys, and use of corrosive detergents, insecticides, or oil stains of lunch boxes will produce different degrees of damage.

You must use these devices carefully, just like your own eyes.

Sixth if you are not working, you should cut off the power supply after use.

In order to further and accurately emphasize the use of office equipment, we may wish to demonstrate the use and maintenance of computers.

The computer is a very sophisticated artificial intelligent electrical equipment. If it is not used properly, it will affect operation and shorten the service life. If it is damaged, it will damage the machine and lose important data.

The best working temperature of the computer is from 18 to 25 degrees. If it is supercooled or overheated, the performance parameters of the components will be changed, resulting in the unstable operation of the whole system and even the consequences of paralysis.

Especially in summer, it is necessary to take the necessary measures to dissipate heat and to take a rest for two hours in a continuous way. Even in the condition of air conditioning, it should not be used for more than 4 hours.

When the computer is used, the most suitable relative humidity is 35% to 60%. Too much humidity will make the machine surface rusty. If it is too dry, it will generate static electricity on the wiring pins of the components, destroy the information inside the machine, and even burn the chips.

Dust is another big enemy of computers. The dust accumulated on the circuit board is most likely to cause short circuit and fault. Therefore, clean cotton paper cover is usually used when the computer is not used at ordinary times.

There should be dust removal facilities in the office, and there should be no smoking marks, because smoke is also a kind of dust.

In addition, regular cleaning of the computer is also very necessary. Using soft brushes to brush the dust in the display screen, the host computer and the keyboard, the "cat" and "mouse" are also used for synchronous dust removal. In particular, the rolling ball of the mouse can easily be stained with sweat stains or dust. Therefore, it is necessary to remove them separately and clean them with warm soapy water or special cleaning agents.

If it is a wireless mouse, the sensing hole must be carefully handled to maintain its sensitivity.

The floppy disk drive is a component with high failure rate. It should be prohibited from using inferior or loose parts at ordinary times.

The dirt on the magnetic head will affect the system to read and write data correctly. The magnetic head cleaner can be used for cleaning. The alcohol and the washing dish are also available, but frequent use will damage the magnetic head, which is not suitable for use.

It is important to avoid using computers in areas where voltage fluctuations are strong or nearby power larger appliances such as electric drill, electric welding and fridge, otherwise, the life of computers will be affected.

Under normal circumstances, each computer should be equipped with UPS for contingency.

If the computer in the office is an internal network system, the main server is waiting for multiple terminals, then the main server should be extremely worried about the heat dissipation, maintenance and maintenance. All important data will be backup to prevent the main server failure and cause the whole system to be paralyzed.

Other points to note are: not to let the sun shine directly, so that the shell will not age.

Do not place tea at random, so as to avoid overturning and causing computer short circuit.

Don't plug all kinds of cables in the boot state to avoid burning the interface.

Don't extract the floppy disk when the floppy drive indicator lights are on.

Don't rush to shut down the machine if the program has not returned to DOS.

Do not use unknown software.

To prevent virus invasion, and equipped with the necessary anti-virus software, regular or regular protective disinfection of computers.

Don't use computers on the day of virus invasion unless we have special self-protection measures.

Of course, there are more and more viruses and rampant days. It is not possible to shut down every day for 365 days. That's terrible.

Do not hand over computers to unfamiliar non professionals, and escort them if necessary.